Tables, figures and illustrations should be identified with the word "Table", "Figure", or other appropriate descriptor, and include a title and/or caption.
You must use a consistent format for titles and captions of tables, figures and illustrations throughout the thesis.
- lettering in tables and figures should be at least 2 mm high to ensure that the information is easy to read
- tables and figures must have titles or captions, and must be numbered
- headings must be repeated on the second and subsequent pages of tables that split over two pages or more
- tables should be split at an appropriate place, e.g. just before a new subheading
- the format for titles and captions of tables, figures and illustrations must be consistent throughout the thesis.
Tables, figures, illustrations and other such items must be numbered consecutively in order of appearance within the thesis.
There are two methods for numbering Tables, Figures and other items:
- sequentially throughout the thesis, e.g. 1, 2, 3…
- chapter number first, then numbered sequentially within each chapter, e.g.:
Tables in Chapter 1: Table 1.1, 1.2, 1.3…
Figures in Chapter 3: Figure 3.1, 3.2, 3.3…
Whichever method you choose, the numbering style must be the same for both Tables and Figures; for example: Table 1.1 and Figure 1.3, or Table 1 and Figure 3, not Table 1 and Figure 1.3.
There are three acceptable locations for tables and figures:
- within the chapter immediately following first reference to them
- grouped at the end of the relevant chapter
- grouped at the end of the thesis before the bibliography
Whichever method you choose, you must be consistent.
If your table and figures are grouped at the end of the thesis, you must include an entry in the table of contents that directs the reader to their location.
If the caption for a figure, table, etc., will not fit on the same page as its accompanying illustration, place the illustration on a separate page.
Use of Colour
You can use colour in tables, figures, and illustrations.
Reproducing and Reducing
Copying and/or reducing the size of figures (e.g. charts, drawings, graphs, photographs, maps, etc.) may make certain images illegible. After reduction, all lettering must be large enough to fulfill the font size requirements, and must be clear and readable.
Lists of figures and tables are just what they sound like: lists of all of the figures and tables that you have used in your dissertation, along with the corresponding page numbers. These lists provide readers with an overview of how you have used these items in your document and help them to find specific figures and tables of interest.
While such lists are often not required, they are recommended if you are using several figures and tables and your dissertation is running on the long side.
Use numbers and clear titles in the text
Figures and tables always need to be numbered and to have clear titles. If a figure or table is taken from (or based on) another source, you should also note that source. Are you using the APA-style? If yes, then add the source after the title of each figure or table. Also be sure to include a full reference in the bibliography.
To add numbers and titles within Microsoft Word, highlight the relevant figure or table, right-click, and select “Insert Caption…”.
For figures (or illustrations), choose the “Below selected item” position in the dialog box that appears. For tables, choose “Above selected item”.
Generate lists automatically
Once you have added all of your captions, let Word automatically generate the figure and table lists for you. Be careful, though – the list will only include items that you have marked using the “Insert Caption…” tool.
Place your cursor where you want to create the list. The most common place for this list is immediately after the table of contents.
In the Word menu bar, click on “References”. In the dialog box that appears, click on “Insert: Table of figures.” From there in the dialog box caption label, you can choose between a “Figure” or a “Table”, as appropriate. You can also select the lay-out that you like the best.
In addition to using figure and table lists, you may also find it useful to include a list of abbreviations and a glossary in your dissertation. If you go this route, use the following order: