I. Writing an Executive Summary
Read the Entire Document
This may go without saying, but it is critically important that you read your entire research study thoroughly from start to finish before beginning to write the executive summary. Take notes as you go along, highlighting important statements of fact, key findings, and recommended courses of action. This will better prepare you for how to organize and summarize your study. Remember this is not a brief abstract of 300 words or less but, essentially, a mini-paper of your paper, with a focus on recommendations.
Isolate the Major Points Within the Original Document
Choose which parts of the document are the most important to those who will read it. These points must be included within the executive summary in order to provide a thorough and complete explanation of what the document is trying to convey.
Separate the Main Sections
Closely examine each section of the original document and discern the main differences in each. After you have a firm understanding about what each section offers in respect to the other sections, write a few sentences for each section describing the main ideas.Although the format may vary, the main sections of an executive summary likely will include the following:
- The opening statement, brief background information,
- The purpose of research study,
- Method of data gathering and analysis,
- Overview of findings, and,
- A description of each recommendation, accompanied by a justification. Note that the recommendations are sometimes quoted verbatim from the research study.
Combine the Information
Use the information gathered to combine them into an executive summary that is no longer than 10% of the original document. Be concise! The purpose is to provide a brief explanation of the entire document with a focus on the recommendations that have emerged from your research. How you word this will likely differ depending on your audience and what they care most about. If necessary, selectively incorporate bullet points for emphasis and brevity.
Re-read the Executive Summary
After you've completed your executive summary, let it sit for a while before coming back to re-read it. Check to make sure that the summary will make sense as a separate document from the full research study. By taking some time before re-reading it, you allow yourself to see the summary with unbiased eyes.
II. Common Mistakes to Avoid
Length of the Executive Summary
As a general rule, the correct length of an executive summary is that it meets the criteria of no more pages than 10% of the number of pages in the original document, with an upper limit of no more than ten pages. This requirement keeps the document short enough to be read by your audience, but long enough to allow it to be a complete, stand-alone synopsis.
Cutting and Pasting
With the exception of specific recommendations made in the study, do not simply cut and paste whole sections of the original document into the executive summary. You should paraphrase information from the longer document. Avoid taking up space with excessive subtitles and lists, unless they are absolutely necessary for the reader to have a complete understanding of the original document.
Consider the Audience
Although unlikely to be required by your professor, there is the possibility that more than one executive summary will have to be written for a given document [e.g., one for policy-makers, one for private industry, one for philanthropists]. This may only necessitate the rewriting of the conclusion, but it could require rewriting the entire summary in order to fit the needs of the reader. If necessary, be sure to consider the types of audiences who may benefit from your study and make adjustments accordingly.
Clarity in Writing
One of the biggest mistakes you can make is related to the clarity of your executive summary. Always note that your audience [or audiences] are likely seeing your research study for the first time. The best way to avoid a disorganized or cluttered executive summary is to write it after the study is completed. Always follow the same strategies for proofreading that you would for any research paper.
Use Strong and Positive Language
Don’t weaken your executive summary with passive, imprecise language. The executive summary is a stand-alone document intended to convince the reader to make a decision concerning whether to implement the recommendations you make. Once convinced, it is assumed that the full document will provide the details needed to implement the recommendations. Although you should resist the tempation to pad your summary with pleas or biased statements, do pay particular attention to ensuring that a sense of urgency is created in the implications, recommendations, and conclusions presented in the executive summary. Be sure to target readers who are likely to implement the recommendations.
Bailey, Edward, P. The Plain English Approach to Business Writing. (New York: Oxford University Press, 1997), p. 73-80; Christensen, Jay. Executive Summaries Complete The Report. California State University Northridge; Executive Summaries. Writing@CSU. Colorado State University; Clayton, John. "Writing an Executive Summary That Means Business." Harvard Management Communication Letter, 2003; Executive Summary. University Writing Center. Texas A&M University; Green, Duncan. Writing an Executive Summary. Oxfam’s Research Guidelines series; Guidelines for Writing an Executive Summary. Astia.org; Markowitz, Eric. How to Write an Executive Summary. Inc. Magazine, September, 15, 2010; Kawaski, Guy. The Art of the Executive Summary. "How to Change the World" blog; Keller, Chuck. "Stay Healthy with a Winning Executive Summary." Technical Communication 41 (1994): 511-517; The Report Abstract and Executive Summary. The Writing Lab and The OWL. Purdue University; Writing Executive Summaries. Effective Writing Center. University of Maryland; Kolin, Philip. Successful Writing at Work. 10th edition. (Boston, MA: Cengage Learning, 2013), p. 435-437; Moral, Mary. "Writing Recommendations and Executive Summaries." Keeping Good Companies 64 (June 2012): 274-278; Vassallo, Philip. "Executive Summaries: Todorovic, Zelimir William, PhD. and Frye, Marietta Wolczacka,B.A., B.B.A. "Writing Effective Executive Summaries: An Interdisciplinary Examination." United States Association for Small Business and Entrepreneurship, 2009; "Where Less Really is More." ETC.: A Review of General Semantics 60 (Spring 2003): 83-90.
Writing a research paper even though may seem challenging is a substantial part of everyday student life. You are required to write at least one research paper in a semester for the majority of the subjects. Do not underestimate research projects, as they demand a huge effort and a lot of time from you. Nevertheless, do not let your research paper assignment give you anxiety and influence your overall studies. To minimize worries and inconsistencies while working on the research paper you must be sure in your research paper topic. There are times when you are assigned to the topic but more frequently, you will have to create a topic by yourself. The whole research should be built around or from the topic. In order to choose an interesting topic, which will demonstrate your best talents, you should keep reading.
How to select the best research paper topic?
When choosing your research paper topic, you need to make sure it is neither boring nor worn out. An interesting innovative topic will intrigue the readers and motivate them to read your whole research. But if you don’t know how to create a topic on your own, use help of writers in topic creation.There are some things to consider when selecting an appropriate topic:
THE FIELD OF YOUR INTEREST
There is no secret that you will not be able to write a good insightful research paper if you are not interested in the subject overall and in the topic in particular. If on the other hand the topic is linked to the field of your interest, you may consider yourself lucky. It would be easier to explore the theme and write about it. You may even find some additional resources on your computer or I cloud service for the topic, which excites you. If you enjoy science, you are sure to talk non-stop about it. The same goes for writing.
A TOPIC SHOULD BE DEFINITE
You need to be sure to understand everything clearly when you choose an essay topic. Do not hesitate to ask questions if there are some unclear points. The more you understand the simpler it is for you to write a successful research paper. If the indistinct issues are still at large, it is advisable to leave this topic be and simply select another one. You need to show the readers that you master of the topic and not a confused newbie who does not know what he or she is talking about.
BE PRECISE AND SPECIFIC
You need to understand completely that you are not writing a descriptive essay. A research paper is an accurate and thorough work, which is based on facts details. You cannot add watery text about anything into the paper. Your statement should be supported with examples or reference other profound research and academical works.
This advice may seem dull if you are working on historical paper. How innovative can you get discussing French revolution or Perl Harbor? However, an innovative approach can give you the edge among other students. A topic should address the matter from a different and surprising perspective. With a deep investigation, you may even find the unknown until now facts that can blow your readers’ minds. This approach will intrigue your readers and will make research paper stand out.